Overview of the Enrollment Process
Seven Oaks is still accepting applications for the 2019-2020 school year for students entering grades K-11.
We are delighted at your interest in Seven Oaks Classical School. Seven Oaks Classical School is open to any student who resides within the State of Indiana. There are three main steps to the enrollment process:
Step 1: Inquire (optional)
The first step is getting the information you need to decide whether Seven Oaks is a good fit for your student. Charter schools are schools of choice. Seven Oaks offers an academically rigorous curriculum in a small-school setting. This website is a great way to find out more about the school. Click here for information about upcoming tours and information meetings. We also invite you to fill out this inquiry form. This allows families to sign up for school tours or to shadow another student.
Step 2: Apply
To start the application process for a new student, the parent or guardian will need to complete an online application form. As a public charter school, enrollment is open. The school does not pick and choose who to admit. Instead, it accepts everyone who wants to attend, regardless of prior academic achievement. Families just need to reside in the state of Indiana and live within driving distance.
Each year, the school begins accepting applications at the start of the Initial Enrollment Period. Everyone who applies in this window will receive equal consideration (for more details, see the policy section below). After that, the school still welcomes applicants on a first-come, first-serve basis.
At the end of the Initial Enrollment Period, the school will begin offering students seats. In grades where there are more applicants than available seats, the school will hold a public lottery to decide the order of admissions. In grades where a lottery is not needed, all applicants will be invited to complete the registration process.
If there are more applicants than seats in a given grade, the school will start a waitlist. The order of the waitlist will be set by the lottery. Any applications after the initial enrollment window would be added to the waitlist in the order in which they are received.
NOTE: After the Initial Enrollment Period, the school will continue accepting and processing applications on a first-come, first-serve basis. Depending on whether their is space in the grade a student is applying for, the applicant will be invited to register or will be added to the waitlist.
Initial Enrollment Period for 2019-2020: January 14 - March 1, 2019
Public Lottery for 2019-2020: March 8, 2019
Last Day to Enroll/Transfer for 2019-2020: September 30, 2019
Step 3: Register
Once a student has applied and has been offered a seat, the family will be invited to register online. When parents apply, they will create a parent login to our enrollment portal. This portal will guide them through the application and registration process. Registration involves giving the school all the information needed to prepare the student’s file and place the student in a classroom. This includes things like emergency contacts and relevant health information.
NOTES: Students must apply and be offered a seat before registering. Seven Oaks will begin offering seats when the initial enrollment period ends March 1. Where there are multiple sections of a grade level or subject, class placement will be determined by the school. Parental requests will be taken into consideration, but are not guaranteed satisfaction. Applications and registrations may be completed from a computer or smartphone. An application kiosk is also available in the school lobby.
Early Kindergarten Admissions Policy
Under Indiana law, students residing in Indiana must be at least 5 years of age on or before August 1 in order to enroll in kindergarten and receive state funding. However, the law also allows schools to establish a policy for permitting exceptions. Seven Oaks will evaluate students who turn 5 on or before December 31 of the year they enroll in kindergarten. For more information review the Seven Oaks Early Kindergarten Admissions Policy (pdf).
Siblings and children of faculty and staff receive priority admissions status. For more details, see the full enrollment policy below.
Enrolled students who indicate their intent to return are guaranteed a seat for the next academic year. The Re-enrollment Period for the 2018-2019 school year runs from Monday, January 14, 2018, to Friday, March 1, 201. Students who indicate their intent to return during the re-enrollment period are guaranteed a seat, provided they remain residents of the state of Indiana.
Withdrawal and Re-Enrollment
Students may withdraw from Seven Oaks Classical School at any time during the school year. A student who withdraws and then re-enrolls will be placed at the bottom of the wait list unless there is an open seat in the student's grade level.
Full Enrollment Policy
In case you’re interested, here’s the entire board-approved enrollment policy for 2019-2020. It includes details about student eligibility, the enrollment process, and admissions preferences:
A. Eligibility of Students
Seven Oaks Classical School is open to any student who resides within the State of Indiana and the school will admit students of any race, color, and national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, or national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.
Kindergarten applicants must turn five (5) years old by August 1 of the year for which they seek enrollment in order to be automatically eligible for admission. Parents who wish to enroll a child who will turn five years old between August 2nd and December 31st may complete the intent to enroll form, with eligibility based on the results of a Kindergarten readiness assessment to be administered by the school.
B. Number of Available Student Spots
Seven Oaks intends to enroll an estimated 54 students in each grade level in Kindergarten through 12th grades. The goal is three sections of approximately 18 students per kindergarten and first grade classroom and two sections of approximately 27 students in grades 2-12.
C. Enrollment for the 2019-2020 School Year
For the 2019-2020 school year, Seven Oaks Classical School is admitting students for grades kindergarten through eleventh. Subject to certain qualifications described below, student enrollment at Seven Oaks Classical School is on a first-come, first-serve basis until all seats have been filled. The school will begin receiving applications for the 2019-2020 school year during the "initial enrollment period." The initial enrollment period for the 2019-2020 school year will run from 8:00am (EST) Monday, January 14, 2019 to 5:00pm (EST) Friday, March 1, 2019. All “Intent-To-Enroll” forms received during this period will receive equal consideration. These forms will be available on the website, in the school office, and via U.S. Postal Service.
If, at the end of the initial enrollment period, there are more enrollees than available seats in any grade, a lottery will be scheduled for Friday, March 8, 2019. This lottery will be conducted by random drawing or software randomizer in a public meeting at a time set by the administration. The lottery will determine the order of admissions. From this ordering, seats will be offered according to the number of vacancies. Parents or guardians who do not attend the lottery will be notified by telephone, e-mail, or U.S. Postal Service. Failure of an applicant to confirm his or her intent to enroll within 48 hours of the date of the telephone call or e-mail, or within three (3) business days of a post-marked letter, will forfeit his or her position in line. Parents or guardians notified by mail will be instructed to call the school immediately upon receipt of the notice in order to confirm their child’s intent to enroll.
Once parents or guardians have been notified of an available seat and have confirmed their student’s intent to enroll, they have fourteen (14) days to complete a full Student Enrollment Form. Failure to do so will forfeit an applicant’s position in line. After the receipt of the Enrollment Form by Seven Oaks Classical School, the student’s name will be added to the appropriate grade level list.
Seven Oaks Classical School will continue to accept applications after March 9. New applicants will be added to the student roll or wait list in the order in which their applications are received, subject to the admissions preferences described below.
If a vacancy arises before the commencement of the school year, the next individual on the waiting list will be offered admission. Parents or guardians must respond within 48 hours of notification by telephone call or email, or within (3) business days of a post-marked letter in order to confirm their intent to enroll.
Where there are multiple sections or classes, placement will be determined by the headmaster and faculty. Parental requests will be taken under consideration but are not guaranteed satisfaction.
D. Transfer Students
The school will continue accepting transfer students through September 30 of a given school year.
E. Re-Enrollment for the 2019-2020 School Year
Students who wish to return for the 2019-2020 school year must fill out the "Intent To Return" form during the "re-enrollment period.” The re-enrollment period for the 2019-2020 school year will run from 8:00am (EST) Monday, January 14, 2019, 5:00pm (EST) Friday, March 1, 2019. Students who indicate their intent to return during the re-enrollment period are guaranteed a seat, provided they meet all other eligibility requirements.
F. Admission Preference
The only admission preferences at Seven Oaks Classical School are for siblings of enrolled students and the children of faculty and staff.
Siblings: If an applicant’s sibling is already attending Seven Oaks Classical School, that applicant will be enrolled if there are any open seats at the applicant's grade level. If a family is seeking to enroll multiple children, and one child receives a seat, the other children of the same family will automatically receive spots if space is available in their requested grade level(s). If there is no space available for the sibling applicants, they will be automatically moved to the priority waiting list for their specific grade levels.
Faculty/Staff Children: If a faculty or staff member has a child who desires to attend Seven Oaks Classical School, his or her child will automatically be granted any open seat. Faculty- and staff-preferred students may not exceed 10% of the total student body.
In a case where the number of children who qualify for priority admissions exceeds the number of seats available, the first seats will be awarded to the children of faculty and staff. Where necessary, the lottery will be used to establish the order of admissions within the pool of priority applicants, and then a second drawing used to establish the order of the waitlist for all other applicants.
In no case will a seat offered to an eligible applicant be revoked. Students who qualify for priority admissions who apply after March 1, 2019, will be offered any open seat at their grade level. Where there is a waiting list, they will proceed to the top of the list. Where there are already students who qualify for priority admissions on the waiting list, new priority applicants will be placed at the end of the priority waiting list.
Interested in Transferring this School Year?
Seven Oaks will accept transfer students throughout the 2018-2019 school year, subject to availability of seats. In each case, students enrolling must follow the enrollment procedure set forth by the school.
Would you like more information about the school?
This website is an excellent source of information about Seven Oaks Classical School. The school also parents opportunities to find out more. Click here for a list of upcoming information meetings and tours.
Seven Oaks Classical School is open to any student who resides within the State of Indiana. It does not discriminate on the basis of race, color, or national and ethnic origin, or any other characteristics protected by law.